Clerk

The County Clerk's office emphasizes serving the citizens of Clay County with integrity, responsibility, and efficiency.

The duties of the County Clerk include:

  • Maintaining complete and accurate records of the County Commission
  • Collecting fees and issuing licenses (liquor, amusement & firework, auctioneer, wrecking & towing)
  • Swearing in notaries
  • Processing accounts payable
  • Notarizing documents
  • Performing secretarial duties for the Board of Equalization (BOE)
  • Billing railroad and utility companies in Clay County
  • Certifying levy rates

Board of Equalization (BOE) and Taxation

Calendar

This calendar is provided as a convenience only. The statutory requirement is satisfied by posting public meetings on the publicly accessible message board in the Clay County Administrative Building, 1 Courthouse Square, Liberty, Missouri.

 

Commission Meetings

Licenses and Permits

The Clay County Clerk's Office is responsible for issuing a variety of permits. If you need to apply for a license, please review the process and requirements below.

Auctioneer License 

PER State Statute 343.010:

Auctioneers must have license--auctioneer defined.

343.010. 1. No person shall exercise the trade or business of a public auctioneer by selling any goods, property or real estate, without a license.

2. "Auctioneer", as used in section 150.380 and sections 343.010, 343.070 to 343.105 is one who sells goods, merchandise, or property of any kind, at public or private auction, for another person, and who receives any commission or compensation of any kind for conducting such sale; but not including one who conducts such a sale by or under the jurisdiction of any court, or pursuant to any judicial judgment or order, or any foreclosure sale of real estate, and not including any owner of any goods, merchandise or property of any kind, who himself conducts such sale. (RSMo 1939 § 14912, A.L. 1978 H.B. 1170) Prior revisions: 1929 § 13718; 1919 § 10360; 1909 § 1048

NOTE:  The Auctioneer license is issued to each auctioneer and not company.  An auctioneer license issued in any county of this state shall be valid in each county of this state during the period for which it is issued. If an auctioneer is found to conduct business the following penalty shall be exercised to the fullest extent.

PENALTIES

343.250. Every person who shall violate any of the provisions of this chapter is guilty of a misdemeanor, and, upon conviction, shall be punished by a fine of not less than twenty nor more than five hundred dollars, and shall be disqualified from exercising the rights or pursuing the business of an auctioneer for a period of one year from the date of his conviction. After January 1, 1979, every person who shall violate any of the provisions of this chapter is guilty of a class C misdemeanor and shall be disqualified from exercising the rights or pursuing the business of an auctioneer for a period of one year from the date of his conviction. (RSMo 1939 § 14936, A.L. 1978 H.B. 1170) Prior revisions: 1929 § 13742; 1919 § 10384; 1909 § 1072

New Applicants

complete the form as follows and submit with the appropriate payment required.

Auctioneer Application.pdf

Renewal Applicants

will be sent renewal applications.  Confirm the contact information and submit with appropriate payment for the renewal.  If you have not received the renewal notification within 30 days of your prior license expiration please contact the clerk's office for assistance.

To read the Revised Missouri Statutes regulating the Auctioneer license requirements in full you may click here.

Amusement License

The Clerk's Office is available to assist with any questions and assistance needed. Review the latest Ordinance passed by the Clay County Commission on November 28, 2016, Ordinance 2016-22A.

Fireworks License

The Clerk's Office is available to assist with any questions and assistance needed.

Liquor License

If you wish to apply for a servers license please contact the City Hall for the city you wish to work in.  Clay County does not provide individual server liquor licenses.

If you are establishing your business to serve or work with alcoholic beverages you will need to contact the State Liquor License Control in Jefferson City as well as work with the City for which your business or event takes place. The county is required to collect fees that of the state as state statute says that the County SHALL collect the fees. The clerk's office does review and attempt to update the fees per the state listing.

The Clerk's Office can not issue a license until you have applied and received your license from the state. When you have received your documentation from the state stating which license(s) you have obtained please submit a copy to our office via mail, fax or email and our licensing specialist will work with you to obtain the county license required. The fees generally are the same fees as the state and an additional $3.00 statutory required fee for license processing.

Please note that you are required to pay as soon as you receive your state confirmation or penalties and legal action may be able to be made. Such actions can cause all licenses to be revoked and require reapplication and fees in full for both the state and city, and suspension of liquor sales. Contact the Clerk's Office for assistance to ensure that payment is being processed in a timely manner.

NEW APPLICATIONS - please use the links below for the appropriate form.

RENEWALS will be sent minimum 30 days prior to deadline. It is the responsibility of the license holder to contact us for assistance to pay and submit on time. Annual licenses are due July 1 of each year and covers July 1st to June 30th.

REGULATIONS AND ORDINANCES ONLINE

Wrecking and Towing Service License

In accordance with RSMo 301.344, any wrecker or tow service business that resides in or operates more than 50% of its business in Clay County must obtain a Wrecker and Tow Service License. 

Any company found to provide services but do not meet the requirements (less than 50% of business) as noted above must complete the affidavit portion of the form for the clerk's records.

Any company not compliant with their county taxes and license fees may not be used in the Sheriff rotation for towing and service.  In addition, any business found in non-compliance may face additional monetary and legal penalties. 

If your business is required to file and application/affidavit with the clerk's office then complete the application below and submit with the proper documentation and payment to the Clay County Clerk's office.

PLEASE NOTE: The application mailed stated to provide the 2013 tax receipt and it should have read your 2012 paid tax receipt.

  • Wrecker and Tow Service License

If you are a business that has a vehicle or garage based in Clay County, or that conducts over 50% of your tow business in Clay County, please complete this application.

  • State and County Ordinance Regulations

Towing Truck Company Requirements including county provision - RSMo 304.154

County Ordinance for Wrecking and Towing Services

Please contact the County Clerk's office with any questions regarding the requirements or forms necessary to complete the process. 

Notary

The County Clerk is responsible for the local processing of notary public commissions.

Applicants must first apply with the Missouri Secretary of States Office, Commissions Division.

Online copy of the Missouri Public Notary Handbook

Once approved by the state the applicant needs to obtain a surety bond. The bond then MUST BE REMITTED to and verified by the clerk's office in order for the applicant to receive his/her oath and commission.  The bond will be submitted to the Secretary of State Office of Commissions to show completion and receipt of oath.

Requirements at time of Oath
Clay County Clerk Fee is $6.00 (No credit cards)
$10,000 Insurance Bond (to remit at the time of oath)

Office Staff

Megan Thompson County Clerk (816) 407-3572 E-mail 
Sandy Baldwin Chief Deputy Clerk (816) 407-3573 E-mail
Stacey Tingle Deputy Clerk (816) 407-3575 E-mail

 

 

Clay County, Mo.

Contact Us

Clay County Clerk
Megan Thompson

Clay County Courthouse
1 Courthouse Square
Liberty, Missouri 64068
 
Phone: (816) 407-3570
Fax: (816) 407-3581

E-mail